PA, Residential Property, Cranleigh

Overview of the vacancy:

The prime role of the PA is to provide direct support to the fee earner(s) to enable them to operate at optimum efficiency.  This will include, but will not be limited to, the main responsibilities given below.  The PA is expected to use a high degree of self-management and initiative. This role is office based working 4 or 5 days per week to include Friday.

Job description:

• Understands and contributes to the team’s core commitment to client service.
• Assists with matter creation, progression and closure via the firm’s case management and practice management systems. This will include:
  • Data entry;
  • Preparing correspondence including transcribing digital dictation;
  • Preparing documents (including completion statements, online form filing, Land Registry forms); and
  • Updating workflows.
• Assists the team and the Residential Property department generally as and when required.
• Prepares completion statements and assist with post-exchange and pre-completion formalities.
• Undertakes on-line form filling requirements including SDLT forms.
• Prepares and submits Land Registry forms (AP1, UN1, RX1 etc.)
• Obtains information from local authorities and other organisations.
• Deals with registration and post completion formalities.
• Make appointments, arrange meetings and to maintain an up to date diary for fee earner(s).
• If appropriate, prepares the conference room for meetings and clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
• Provide support to other secretaries as required and guidance to junior and temporary secretaries when required.
• Reflects and maintains the team’s commitment to high levels of attention to detail, quality and accuracy in our work.
• Assists clients and liaises with third parties in person, on the phone and via correspondence in a manner which demonstrates our commitment to client service, professionalism and courteousness.
• Assist generally with the continued efficient and effective service levels of the team.
• Undertakes any specific training when required to do so and has a pro-active approach to professional-development.

This job description is non exhaustive and the firm reserves the right to vary the duties and responsibilities of the post holder at any time according to the needs of the firm’s business.

Qualifications

Excellent speed typing skills

Person specification

Essential personal qualities and attributes:

• Substantial previous legal secretarial experience including at least 2 years’ experience in residential property
• Advanced IT skills in relevant packages and excellent speed typing skills
• Keeps up with fee earner’s work production
• High accuracy levels
• Demonstrates a pro-active approach to work with a positive attitude.
• Demonstrates an excellent level of attention to client service, being able to interact well with both internal and external clients.
• Demonstrates ability and willingness to:
  • work to deadlines
  • to cope under pressure
  • prioritise work-loads effectively
  • work as part of a team
• Demonstrates clear commitment to the firm and a genuine interest in legal work.
• Demonstrates a high level of courtesy and respect in dealing with all clients, contacts and colleagues.
• Demonstrates a willingness to take on other tasks as required.

Desirable skills, knowledge and abilities

• Prior knowledge of Practice Evolve or other case management systems
• Knowledge of law/legal practice

If you are interested, please send your CV and covering letter to jobs@twmsolicitors.com

TWM Solicitors (www.twmsolicitors.com) is an Equal Opportunities Employer.

No agencies please