EA to Heads of Department and Management Team

Location: Guildford, Surrey
Salary: £Competitive

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Louise Prynne
HR Co-ordinator

Overview of the vacancy:

To support the HODs and Management team in the day to day running of the firm and involvement in management initiatives and projects.

Job description:

  • To take minutes/notes of meetings, draft letters, handle telephone calls, file and trace correspondence
  • To liaise with members of the EC, HODs and Heads of Office (HOO) and other members of staff
  • To pro-actively manage the HOD’s diaries and arrange all management meetings, appraisals, attendance at events and reservations
  • To assist with the arrangement of team building events and other staff socials and arrange the weekly/monthly/annual ad hoc staff incentives
  • Direct communications and correspondence with a wide range of external contacts (such as banks, accountants, property agents, PR companies, legal professionals, HR agents etc).
  • Day to day involvement and responsibilities in relation to discrete management projects (eg office relocations, salary reviews, appraisals etc)

Additional and or different duties this job description is non-exhaustive and the firm reserves the right to vary the duties and responsibilities of the post holder at any time according to the needs of the firms business.

Person specification


Extensive experience at management level assisting executives/directors.

Essential personal qualities and attributes:

  • Ability to organise self and others
  • Have confidence in dealing with senior managers (HODs, HOOs, EC)
  • Working appropriately on own initiative without supervision
  • Is professional and courteous in communication at all times, both internally with colleagues and externally with clients and others
  • Demonstrates a positive attitude
  • Excellent communication skills, both written and verbal
  • Strong attention to detail and organisational skills
  • IT literacy, particularly proficiency with Word, Excel, Powerpoint, Teams
  • Confidentiality and trustworthiness
  • Preparedness to engage in continuous learning

If you are interested, please send your CV and covering letter to jobs@twmsolicitors.com

TWM Solicitors (www.twmsolicitors.com) is an Equal Opportunities Employer.

No agencies please

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