PA, Residential Property, Leatherhead

TWM Solicitors is looking for a PA to provide direct support to enable Residential Property fee earner(s) to operate at optimum efficiency.

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Louise Prynne
HR Co-Ordinator

Overview of the vacancy

To assist with the team’s focus of providing the best possible service to our clients.

The prime role of the PA is to provide direct support enable fee earner/s to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below.  The PA is expected to use a high degree of self-management and initiative.

Job description

  • Understands and contributes to the team’s core commitment to client service.
  • Assists with matter creation, progression and closure via the firm’s case management and practice management systems. This will include data entry, preparing correspondence including transcribing digital dictation, preparing documents and updating workflows.
  • Assists the team and the Residential Property department generally as and when required.
  • Prepares completion statements and assist with post-exchange and pre-completion formalities.
  • Undertakes on-line form filling requirements including SDLT forms.
  • Prepares and submits Land Registry forms (AP1, UN1, RX1 etc.)
  • Obtains information from local authorities and other organisations.
  • Deals with registration and post-completion formalities.
  • Make appointments, arrange meetings and to maintain an up-to-date diary for fee earner(s).
  • If appropriate, prepares the conference room for meetings and clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
  • Provide support to other secretaries as required and guidance to junior and temporary secretaries when required.
  • Reflects and maintains the team’s commitment to high levels of attention to detail, quality and accuracy in our work.
  • Assists clients and liaises with third parties in person, on the phone and via correspondence in a manner which demonstrates our commitment to client service, professionalism and courteousness.
  • Assist generally with the continued efficient and effective service levels of the team.
  • Undertakes any specific training when required to do so and has a pro-active approach to professional development.

This job description is non exhaustive and the firm reserves the right to vary the duties and responsibilities of the post holder at any time according to the needs of the firm’s business.

Qualifications

Secretarial qualifications and excellent speed typing skills.

Essential personal qualities, skills and abilities

  • Substantial previous PA experience including at least 2 years’ experience in the specialist area.
  • Progresses client matters without supervision and in the absence of the fee-earner.
  • Is professional and courteous in communication at all times, both internally with colleagues and externally with clients and others.
  • Demonstrates a positive attitude.
  • Keeps up with the team’s workload and quality levels.
  • Has good IT skills in relevant software systems.
  • Demonstrates a commitment to the firm and a genuine interest in legal work.
  • Demonstrates an understanding of, and alignment with, the values of the firm.

Desirable skills and abilities

  • Prior knowledge of residential conveyancing and compliance/AML.
  • Prior knowledge of Practice Evolve or other practice management systems.

Contact us

If you are interested, please send your CV and covering letter to jobs@twmsolicitors.com.

TWM Solicitors (www.twmsolicitors.com) is an Equal Opportunities Employer.

No agencies please

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